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Bylaws for 1st Port Nelson Venturers
1: Definitions
The word "may" will be used as permissive.
The word "shall" will be used as mandatory.
2: DEPORTMENT:
All members shall govern themselves in accordance with (a) the constitution of the organization, and (b) these bylaws.
3: QUORUM:
A quorum for any membership meeting or the annual general meeting shall not be less than 60% and a minimum of one non-executive member.
A quorum for an executive meeting shall not be less than 2/3 of the executive members.
4: MEETINGS:
(A) ANNUAL GENERAL MEETING
There shall be an annual general meeting held in June of each year.
The meeting shall include: (1) the President's report for the previous year, (2) the complete Treasurer's statement showing all income and expenses, (3) voting for new executive positions, (4) bylaw changes, if any, and voting on the same, (5) general plans for the coming year, and (6) dates and times of the regular business meetings for the coming year shall be confirmed.
Any bylaw changes contemplated for the annual general meeting shall be submitted in May prior to the annual meeting for inclusion to the meeting notice.
(B) EXECUTIVE MEETINGS:
Executive meetings shall be held from time to time as necessary, but in no case less than once every three months.
5: DUTIES OF EXECUTIVE:
President - to chair all meetings of the organization. - may be one of the signing officers.
Vice-President - to act for the president when absent. - may be one of the signing officers.
Treasurer - to keep the financial affairs of the organization. - may be one of the signing officers.
Secretary - to record meeting minutes and maintain website.
Fund-raising Coordinator - to coordinate fund-raising for the organization.
Events Coordinator - to coordinate the events for the organization. - to organize participation in Jamborees.
Competition Camp Chief- to coordinate Competition Camp.-may be held by any member of the organization, including executive members
Competition Camp Co-Chiefs - to aid the Competition Camp Chief. -may be held by any member of the organization, including executive members, and these shall be appointed by the Competition Camp Chief. They may appoint as many as they like, but shall appoint no less than two.
There shall always be three signatures required to sign any cheque of the organization.
The executive shall represent the group at event meetings and coordinate duties for the group.
No member of the organization shall make commitments on behalf of the group without prior permission of the executive.
The entire executive shall be voted into office by the general membership at the annual general meeting.
If a member of the executive is removed from office by a vote of non-confidence, the general members may decide to elect a new executive member to replace that member, or wait until the annual general meeting, thereby leaving a vacancy on the executive.
6: RULES OF ORDER:
Unless otherwise stated, all meetings shall follow Robert's Rules of Order.
7: SAFETY:
Safety shall be foremost in all members' minds at all times. No unsafe act is to occur, nor shall any member order or counsel any other member to carry on an unsafe act.
8: COMMUNICATIONS:
All correspondence shall be turned over to the executive as soon as possible for action. No member shall make any event commitment to the general public unless prior permission has been received from the executive board. Wherever possible, written requests should be obtained before the event.
9: VOTING:
All members are entitled to one vote in the organization. Voting shall be by show of hands unless a motion is put forth for a secret ballot. Voting for the executive at the annual general meeting and any personnel matters shall always be by secret ballot.
There shall be no proxy voting permitted in the organization.
10: DEPORTMENT OF MEMBERS:
While on or training for group activities:
No member shall report to an event, training activity, or meeting under the influence of a toxic substance.
No member shall carry or consume a toxic substance.
No member shall appear or act slovenly during any official events.
On an event all members shall comply with the directions given by the person in charge of the event or designate. People in charge shall be made clear prior to the event and/or on the day of the event.
No members shall date eachother.
No member shall enter any member of the opposite gender's tent under any circumstances
No member shall enter a tent(belonging to members of the same gender) that they are not sleeping in, unless with permission from all members sleeping in that tent.
If a member feels they cannot comply with the event requirements, then they shall be relieved of their duties and will not interfere with the other members of the group in the performance of their duties.
11: NEW MEMBERS:
Members' acceptance into the organization will be considered on a first-come-first-serve basis up to the maximum amount of 15 members.
New members shall complete a three-month trial period during which time they shall attend two camps, one district camp and one wilderness camp. At the end of this trial period the whole group shall vote on the person's application for membership, if the group wishes to they may extend the trial period at this time.
12: REMOVAL OF A MEMBER:
If the executive feels that a person has not been fulfilling the principles of the organization as laid out in the charter and bylaws or has been acting inappropriately they may place the person on probation provided quorum and eighty percent vote has been met.
If at any point during the probation period the executive feels the person is still a problem they can put a vote to the whole group where an eighty- percent vote shall be required to remove the person from the group.
13: PAYMENTS:
Payments are due before camp starts
If payment isn't made at the time it's due the cost rises another dollar every week thereafter.
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